Windham finds new life for repurposed town vehicles

By Ed Pierce

The typical knock on municipalities in Maine is that they’re not often frugal stewards of public spending, yet the town of Windham aims to alter that perception with a program that repurposes older serviceable town vehicles.

An example of that frugality are two low-mileage Ford Explorers, a 2017 and a 2016, that had been used by the Windham Police Department that have been transferred for use by the Windham Assessors Office.

Instead of soliciting bids to purchase new vehicles for the town’s Assessors Office, Windham retained the older police vehicles and reassigned them for use by the assessing office staff, saving the taxpayers the expense of buying a new vehicles for them. 

One of the low-mileage Ford Explorer vehicles
repurposed and wrapped to identify it as
representing the Windham Assessor's Office is
shown. The vehicle is one of two Ford Explorers
formerly used by the Windham Police
Department that have been transferred to the
Assessor's Office rather than purchasing new
vehicles and saving the town money.
SUBMITTED PHOTO 

“We rotate vehicles through the departments as newer ones come on line,” said Barry A. Tibbetts, Windham Town Manager. “In the police department we usually rotate two new vehicles in per year and those coming off the front-line service 24/7 are repurposed to another department that may need a vehicle.”

Tibbetts said that the latest rotation saw two former police cars rewrapped with a new design scheme and then moved to the Windham Assessing Department in the past few weeks for continued use.

“The wrap for the vehicle is much less expensive than a new paint application,” Tibbetts said.

According to Tibbetts, the repurposed vehicle is clearly identified as a Windham Assessing vehicle for home and site inspections.

“Prior to this we often had staff indicating residents thought it was a police vehicle coming to visit,” he said. “This wrap on the vehicle allows for much better identification of staff in the assessing office.”

The Windham Assessor's Office is responsible for the valuation of all taxable property in Windham, both real estate and personal property. It is also a center of information for property owners, title companies, real estate brokers and appraisers, attorneys, and other departments and agencies in the community.

The Assessors’ Office maintains historical information as well as current data about properties such as ownership, deeds, inventories of land and structures, property characteristics, and town maps. The office also administers any property tax exemption programs enacted by the Maine Legislature such as veterans, blind, and homestead exemptions.

The assessing staff continually updates assessments to reflect new construction, additions and demolitions and can put a lot of miles on town vehicles in making evaluations around Windham.

According to Windham Town Assessor Elisa Trepanier, the repurposed vehicles are an upgrade to several older model Ford Explorers her department had been using.

“We’ve never had new cars,” Trepanier said. “Before the Ford Explorers we were using, we had older Chevy Impalas. Those were difficult to get to some places as some roads were tough to navigate. The Explorers are more rugged and make it easier for us to do the job.”

Trepanier said the newly wrapped Explorers are also much more identifiable with a distinct vehicle wrap compared to the older plain blue vehicles and have fewer miles.

“They stand out much more and we’re grateful for the upgrades,” she said. < 

Windham awards two retail marijuana licenses at special town council meeting

By Ed Pierce

Shaw Dwight is the owner of Paul's Boutique
in Windham, one of two businesses that were
awarded adult-use retail marijuana licenses
by the Windham Town Council on Tuesday.
CannaRX Windham also received a retail
license from the town. Retail marijuana
sales open in Maine on Oct. 9.
PHOTO BY ED PIERCE

Capping a long application process and review, the Windham Town Council awarded two adult marijuana retail licenses at a special council meeting on Tuesday evening.

Following a two-hour discussion and lengthy examination of seven different applications and a council vote to clarify the term “retail” as outlined in Windham’s marijuana ordinance, councilors scored each application based upon operational plan, security measures, safety, experience, product handling, any violations on record and other specific criteria.  The top two businesses scoring the highest, Paul’s Boutique and CannaRX Windham RSL, were then awarded provisional one-year retail licenses pending verification of the collection of sales taxes in other communities.

Before any scoring was unveiled, Councilor Clayton Haskell said he would abstain from voting or scoring applicants. 

Prior to scoring each application for the adult-use licenses, each applicant was given three minutes on Zoom to present their last-minute arguments for why they should be awarded a license by the council. Representatives of six of the seven applicants spoke, with each one thanking councilors for their diligence in carefully reviewing volumes of documentation regarding each application.

Windham Town Manager Barry Tibbetts said that each application was well over 100 pages and that the review process was extensive and time consuming.

“Hours were spent reading through them,” Tibbetts said. “Councilors spent more than two days reading applications and I want the public to know that a tremendous amount of work and effort went into getting us to this point tonight.”

During the meeting, town attorney Kristin Collins advised councilors on how to score categories, including how to rate one section of the town ordinance that asked applicants to list retail experience in locations other than in Windham.

Town Council Chairman Jarrod Maxfield said he understood the ordinance term “retail” as having a storefront and clearly defined hours of operation with customers coming and going, but other councilors suggested that they understood “retail” to mean having paid sales taxes for transactions to other communities. A vote was taken, with councilors David Nadeau, Nicholas Kalogerakis, David Douglass, Timothy Nangle and Brett Jones voting for sales tax collection to define “retail” and Maxfield voting for it to mean an actual storefront elsewhere.

Under the scoring system, Paul’s Boutique accumulated a total of 15.58 points, with CannaRX Windham RSL coming in with 14.67 points. Next in line was Jar Co. at 14.33 points, followed by Kind & Co. with 13,67 points, Sticky Bud with 12.75 points, Legal Leaf at 10.25 points and Maine’s Alternative Caring with 9.83 points.

Before a motion was made to award the licenses, Councilor Timothy Nangle told applicants that the
town would ensure details contained in the applications were being adhered to.

“We’re going to hold you to everything you submitted in your application,” Nangle said.

Councilor Brett Jones said he was glad to see the application and review process finally come to an end for the adult-use retail licenses.

“Personally, I would give licenses to all the applicants,” Councilor Brett Jones said. “I don’t feel this is the right way of going about it but that’s my personal opinion. I followed the criteria and made decisions based upon what was in front of me.”

Maxfield said he was grateful to all who participated in the process.

“I just want to say thanks to everyone, to the council, the staff and to the community,” Maxfield said. “We’ve done the best we can.”

Under state law, the first day that adult-use retail marijuana sales may be made is Oct. 9. Under terms of Windham’s marijuana ordinance adopted by councilors in May, successful applicants must pay $2,500 to the town for the adult-use retail licenses.

Previously Tibbetts has said that Windham will use money collected from the licensing fees for substance-abuse education and prevention, but the specifics for that have yet to be worked out by the council.        

Councilors also voted during the special meeting to extend a public hearing regarding the awarding of caregiver licenses and four medical marijuana storefront licenses in town to the council’s Sept. 22 meeting. <       

Windham’s accomplishments a reflection of council’s priorities, town manager says

Members of Windham's Public Works Department
work on a drainage culvert on Cottage Road near
Highland Lake on Tuesday. The project is about
75 percent complete and is intended to improve the
drainage runoff in the area, boosting water quality
for High Lake. PHOTO BY ED PIERCE

By Ed Pierce

When Windham’s town manager reviews what has been accomplished by the town council in the past year, he sees a lot for residents to be proud of.

Barry Tibbetts assumed duties as Windham Town manager last fall and says he’s been amazed at how prioritized the council has been in getting things done.

“A lot of things have been looked at and worked on,” Tibbetts said. “We’re at a point to make changes for the betterment of the community.”

Led by council chair Jarrod Maxwell, Windham town councilors are focused on resolving longstanding issues despite varying viewpoints and differences, Tibbetts said.

Some of what has been achieved in the past year includes establishing and clarifying town policies dealing with growth, marijuana and the use of town facilities.

To that end, Tibbetts said councilors have explored problems associated with growth in Windham by revising town permit fees and subdivision ordinance, addressing illegal subdivisions, implementing a growth ordinance along with new impact fees along with new impact fees and specific design standards.

“Growth affects everything we do in our community,” Tibbetts said. “It affects everything from traffic and water quality to the size of our schools and the council wants to ensure we grow in the right way. We can now do that with these new policies and ordinance in place.”

He also said councilors resolved questions about the town’s marijuana ordinance by examining revisions to existing state law, comparing Windham’s rules with other Maine municipalities and then revising its ordinance accordingly. As such, the town is now entering the application phase for adult-use marijuana businesses and that process will be completed by early fall.

“This is a huge accomplishment for the council,” Tibbetts said. “This has been a point of contention for some time and it’s great to see the council reach a consensus regarding this ordinance.”

The other major policy issued that councilors have addressed is about the utilization of operational space by the town following studies conducted in 2013, 2014 and 2019 for several buildings. It resulted in space better used by Windham Police and Fire Departments, Tibbetts said, and a recommended expansion of operational space for the town hall.

“As far as the police station goes, previous engineering studies showed a building built for 22 in 1989 now houses more than 45 people,” he said. “Through efforts of the council, bonding for renovation of the police facility was approved by voters at the annual town meeting. The design and construction phase for that work is now starting. The same approach took place for the Fire Central Station with the renovation for that facility built to the latest standards and providing growth space for the department in the future.”  

Tibbetts said that councilors also are examining how to resolve traffic issues through the town, including North Windham.

According to Tibbetts, funding has been obtained for smart traffic lights to interconnect on Route 302 to assist traffic in flowing better in Windham and the town has also entered into a study with the Maine Department of Transportation regarding access roads to keep traffic moving smoothly on Route 302.

“The council is also engaged with the Portland Water District to find a sewer solution for the North Windham area. This project has been stalled for many years,” Tibbetts said. “We now have an agreement with the Portland Water District to determine the feasibility of using new sewer technology and determining, as cost will allow us to make a better-informed decision. Prior to this approach we were held captive to a $55 million expense to Westbrook now due to inflation closer to $75 million, but this new approach with advanced technology will yield a much lower long-term cost. No waste will be pumped to Westbrook.”

Other projects that have been accomplished over the past year in Windham include funding of sidewalks on Route 35 at Route 302; the installation of LED streetlights that will save Windham roughly $65,000 a year in operational costs; creating a new turn lane from Route 302 and paving of Brand Road; creating additional parking and improvements at Lippman Park; separating the TIF budget from the municipal budget; a thorough review of all town fees to reflect a more accurate reflection of service costs; moving Public Works into its new facility; implementing a Code of Ethics for town councilors and adopting a town social media policy.

Ongoing projects that should be completed soon include reworking the drainage system along the east side of Highland Lake to adhere to storm water compliance; entering Phase 2 of improvements to the Windham Skate Park; and issuing a Request for Proposals to developers for their best approach to creatively reusing the Southwest Fire Station.

“Windham has been looking at all of these issues for some time but hasn’t been able to get them over the finish line,” Tibbetts said. “This council has done a commendable job in working together to get these completed for the town and we all can take great pride in what has been accomplished this past year.” <      

             

Windham to keep taxes flat for the next fiscal year

Windham’s municipal budget for the
 2020-2021 fiscal year will have a
 zero increase as a result of
the pandemic.
PHOTO BY ED PIERCE

By Lorraine Glowczak

The most recent word in today’s repertoire is ‘flatten’ – as in ‘flatten the curve’ relating to the spread of the COVID-19 virus. The Town of Windham is using the term as it relates to the town budget.

“The town’s municipal budget for the 2020-2021 fiscal year will have a zero increase as a result of the pandemic,” said Barry Tibbetts, Windham Town Manager. “Basically, the town’s fiscal budget will remain flat and the majority of planned building remodels and additions, paving and improvements to dirt roads along with other needed items have been placed on hold. There will be no tax increases from the town’s municipal budget.”

The town has postponed the hiring of additional needed staff as well as building renovations and expansions necessary at the Town Hall. A few much-needed items will be purchased and be obtained, and the public safety building located on Windham Center Road will undergo some expansion, but residents will not see an increase in taxes this year or the future for that project.

“We will be purchasing one pickup and a smaller dump truck, a new ambulance and must make necessary additions/remodeling to the public safety building in order to comply with the safety regulations as a result of COVID-19,” Tibbets said. “When the public safety building was built in 1989, there were only 22 employees. Now, we have more than doubled the number of staff with 48 employees and the officer and emergency medical providers are extremely cramped and unsafe. These modifications to the building with the new addition will be absorbed within the budget by using  a bond. There will not be an increase in the mill rate or the town’s taxes, as a result.”

Residents will still see an  increase in taxes, however, due to standard and projected RSU14 budgetary items and the slight rise of Cumberland County budget in the mil rate. The projected mil rate increase for the RSU budget, should it be approved, will be 47 cents while the County impact will be 4 cents. Another quick way to calculate that for individual impact would be a $51 increase per $100,000 in valuation.

Cumberland County was scheduled to convert from a calendar year to a fiscal year but has decided to hold that change so as not to adversely affect the towns financially. The shift from a calendar year to a fiscal year would equate to about 17 cents on our mil rate. This is a tremendous help for our Town.

As for the RSU14 budget, the increases taxpayers will see are the necessary union negotiation changes per the recently agreed contracts along with continued special education prerequisites.

“The school board is obligated to pay staff the required contractual employee pay increase in addition to adhering to State of Maine special education standards,” Tibbetts said. “The school board must adhere to these predetermined requirements.”

RSU14 School Superintendent Christopher Howell echoed Tibbetts statements.

“As for RSU14, taxpayers will see an increase due to negotiated contracts, special education programming and positions to support increased enrollments at the elementary level,” Howell said. “The board is committing $900,000 from carryover funds to help offset the impact to tax increases. The RSU is legally obligated to meet the special education needs of students.”

For more information regarding the fiscal year 2020-2021 budget, please contact the Town Manager’s office at 207-892-1907.

Be sure to keep informed by watching recorded Town Council meetings at www.windhammaine.us/228/WCCG-TV-7.

Congratulations to Windham's new Town Manager Barry Tibbitts

Interim Town Manager, Barry Tibbitts being officially sworn in as the new Windham Town Manger by Town Clerk, Linda Morrill on Wednesday, March 11. He was unanimously voted in by the Town Council on Tuesday evening at the regular meeting.

New Interim Town Manger believes Windham has encouraging future ahead

Barry Tibbetts

By Lorraine Glowczak

It was officially announced on Thursday, November 21 by the Windham Town Council that Mr. Barry A. Tibbetts will be filling in as the Interim Town Manager beginning Dec. 19th.  The contract with Mr. Tibbetts will be on the agenda of the December 10th Council meeting for approval with the intention that his role as Interim Manager will end in March 2020.

As stated in the press release, Tibbetts has 25 years of municipal experience, previously leading   His broad experience in local government, administrative operations, budgeting, regulatory functions, and community relations will serve the Windham Council in moving forward with the leadership of the town. Tibbetts is not new to the Windham area as he and his family have enjoyed spending many summer vacations on Little Sebago and Sebago Lake for many years.

Kennebunk in multiple progressive capacities through mid-2017.

His wife of 35 years, Joanne (Irace) Tibbetts, was previously a first and second grade teacher at Field-Allen and John Andrew Schools (now known as Windham Middle School) so, as a result, serving the Windham Council and community “is a unique opportunity,” Tibbetts said in the press release.

Mr. Tibbetts took time this past Saturday morning, November 23rd to meet at a coffee shop in Westbrook with The Windham Eagle newspaper. His down-to-earth and approachable demeanor
created a relaxed and positive interview where much was learned about his excitement to assist Windham to move in an encouraging and decisive way.

Tibbetts stated that he looks to the Council for direction and plans to listen and learn from the them as well as from town staff and community members about the goals, desires and  opportunities for Windham.

“I believe it is important to listen first, then work with the Council and staff (team) finding consensus, planning and the appropriate support mechanisms to move forward,” Tibbetts said. “From what I have heard and read, Windham has tremendous potential and the Council is looking to move the community forward.”

As the Town Manager of Kennebunk, he is known and appreciated for developing and reinventing the
downtown area. He, along with elected officials and the community, collaborated to increase the
town’s economic development, producing over 700 jobs during his tenure.

Windham also has a vision to increase business and job opportunities. From his own experience, Tibbetts sees potential growth happening in Windham, in its own way.

Tibbetts knows a thing or two about town and economic growth. For example, there is the well-publicized ice-skating rink that it now known at the Waterhouse Center in Kennebunk that turned the downtown village into a small-town gathering mecca.

“We knew the downtown area of Kennebunk was oversaturated with gas stations and wanted to provide something more to help improve the downtown area,” Tibbetts said.

According to the Kennebunk website, the story goes like this: “In 2010, the town [of Kennebunk] was redeveloping the downtown and had the opportunity to purchase one of four gas stations on Main
Street downtown Kennebunk. The Town voted to purchase the former Mobil Gas Station at 51 Main Street for $280,000. The Town was awarded a Brownfield Grant to clean the site and sought options for commercial development.

In the meantime, the Town filled the space with the Farmers’ Market, Artisans’ Night Market, festival events, winter ice skating, and community events, while seeking a developer for the property.

A citizen-initiated petition to keep the property for Town use, won by a 3 to 1 margin.

The Town was fortunate to have a local resident, Geraldine Waterhouse and her granddaughter, Paige Hill, offer to preserve the ice skating and other activities for the community with a $1.5 million dollar endowment. The community responded by raising over $630,000 to construct a 100’ x 120’ open sided, four season pavilion for youth and family events, festivals and activities. The pavilion also includes a 60’x90’ winter ice skating rink.

 At a meeting in the spring of 2014, the Board of Selectmen voted to name the pavilion “The Waterhouse Center."

Tibbetts explained that the endowment program provides annual operating support to the facility for a number of year-round activities. The combination of this central location and ongoing program
support will ensure that its mission ‘to support the betterment of children’ is fulfilled.

Tibbetts views the same potential in Windham, and he pointed out the many prospective development options.

“There is good residential growth which fosters business growth, diverse age population with a young family component, high traffic volumes of tourism as well as a very good school system in the Town of Windham,” Tibbetts explained. “I am very impressed with the many work/materials concerning Windham such as the 21st Century plan, the Comp Plan and much more. No vision succeeds without a blueprint in mind and Windham seems to have detailed plans to create a future that will affect everyone in a concise and encouraging way – for both individuals and businesses alike.”

Tibbetts stated that before he offers advice based upon his own experience, he wants to hear what the Town of Windham has to say about their version of success. “Having a proactive plan, good leadership, and a bit of luck all work towards a successful end.,” he began. “Every town and village center have some central synergies while at the same time each area is uniquely different and embracing those attributes is essential towards being successful.  

Windham Town Council Chair, Jarrod Maxfield commented on behalf of the Council in the official press release that they are pleased to have Barry’s experience in continuing to move the community
forward in the coming months. “His broad experience in local government, administrative operations, budgeting, regulatory functions, and community relations will serve the Council in moving forward with the leadership of Windham,” is stated in the press release.

Maxfield added in a phone interview that the Council was impressed by Tibbetts past successes.

“What is impressive is his ability to work with the community and elected officials of Kennebunk to create a very active and progressive downtown that most New England families would admire,” stated Maxfield. “We look forward to his advice and guidance during his tenure as Interim Town Manager.”

Tibbetts stated that working in government is a unique opportunity to serve the public, provide essential quality services, and potentially enhance the quality of life for the residents. After retiring from his post in Kennebunk, travelling with his family and serving in other arenas, Tibbetts is looking  
forward to getting back into the municipality workforce.

“After 25 years of service in town government, I needed to shake up/change my outlook,” Tibbetts explained upon his retirement as Kennebunk Town Manger. “I have always enjoyed challenges and moving the “ball” forward.  So, I decided to venture into the energy startup world (that company is now in the process of being acquired), I also worked with several other businesses in the energy industry while consulting in the governmental field. Government work has many great characteristics/attributes as I mentioned and can be a-lot of fun. I am once again exploring that unique opportunity. “

Prior to accepting the interim position here in Windham and after his retirement as Kennebunk Town Manager, Tibbetts has traveled with his wife, worked with a small energy start up, and developed a consulting business in energy and governmental services. Tibbetts received his undergraduate degree from USM, credentialed certifications from the ICMA and MCTMA, then obtaining his MBA later in his career.

Don Gerrish, who has been Interim Town Manager for over a year, will continue assisting the Council in the search process for the permanent replacement during the first quarter of 2020.  Mr. Gerrish’s last day, handing over the role of Interim Town Manager to Tibbetts will be Wednesday December 18th.