Preliminary work proceeding for new Windham/Raymond Middle School

By Ed Pierce

RSU 14 in in the final stages of real estate closings for three parcels of land that will make up the new Windham/Raymond Middle School site and while that is taking place, work is ongoing to finalize site layout work and obtain permits prior to the building’s construction.

RSU 14 has entered the final stages of real estate closing on
three pieces of land making up the site of the new
Windham/Raymond Middle School. 
COURTESY PHOTO

In November, a plurality of voters in the school district, which encompasses Windham and Raymond, approved a referendum to build the new school with about 77 percent of construction costs paid by the Maine Department of Education’s Major Capital Construction Program. In Windham, voters supported the middle school construction referendum voters with 3,769 voting yes and 2,257 voting no. Raymond residents opposed the referendum with 975 voters to voting no and 739 voting for the referendum.

The new school will use a team-teaching concept where students will be divided into 12 teams to provide personal connection and then broken up into smaller instructional teams. Incorporating Integrative Project Based Learning, Team Teaching is a method of instruction where a group of teachers work together to plan, conduct, and evaluate learning activities for the same group of students and the school’s design takes all of that into account with the team areas of the building allowing for a science teacher, math teacher, social studies teacher, and an English teacher to be in the same teaming area. Research has shown the delivery of content through integrated units and projects increases student engagement and ultimately student achievement.

Christopher Howell, RSU 14 Superintendent of Schools, said plenty of work has been done since the referendum was approved last month.

“Within the next few weeks, we will have closed on the property at 61 Windham Center Road, 77 Windham Center Road, and a one-acre parcel on River Road,” said Christopher Howell, RSU 14 Superintendent of Schools. “We are underway with the financing of the project. This process has included the selection of a bond broker and an initial credit rating for the district. We are pleased to announce that the district received the highest possible initial rating that an organization can receive for a first rating.”

Howell said that the first bond anticipation note for initial project costs was acquired last week. The proceeds from the sale will pay for the land, initial Department of Environmental Protection permit fees, architectural fees, as well as other expenses that the district has incurred to date.”

The civil engineering firm for the project, Stantec, has been working to finalize the site layout for the project and have been working to finalize our permit for the Department of Environmental Protection,” Howell said.

“We are anticipating that we will be able to submit the permit to the DEP on Dec. 22,” he said. “The DEP permit takes roughly 180 days to process. We are hoping to have the site development portion of the project out to bid in April.”

Along with that, Howell said that the architectural team from Lavallee Brensinger Architects has been holding stakeholder meetings with administrators, teachers and support staff who will be staffing the new buildings.

“The meetings are feedback sessions on previous concept layouts to ensure that we have the best possible design layouts prior to the development of construction drawings for the project,” he said.

According to Howell, Bill Hansen, the district’s Director of Facilities, Property Services and Special Projects, has been working with the HVAC engineers and electrical engineers as they work to design a building that operates efficiently and economically for years to come.

The original Windham Middle School was built in 1977 and intended for a capacity of 483 students. That number has grown in the last year to 636 students, with sixth graders being housed for some classes at the adjacent Field Allen School, originally constructed in 1949. Jordan-Small Middle School in Raymond was built in 1960.

RSU 14 first applied for the Maine Department of Education’s Major Capital Construction Program in 2016 for funding for construction and was ranked as the fifth-highest priority among 74 proposed school construction projects statewide each year before eventually gaining approval in March 2021. Once a district applies for funding, Maine Department of Education reviews and rates the projects based upon need. The State Board of Education then funds as many projects from the list as available debt limit funds allow. Working with the State Board of Education, Maine DOE establishes both size and financial limits on projects.

Local school districts may exceed these limits at local expense through municipal bonds, but the state bears the major financial burden of capital costs for approved school construction projects. As such, Maine DOE first looks at the possibility of renovations or renovations with additions and new school construction projects are only considered in instances in which renovation projects are not economically or educationally feasible, which was the case with Windham Middle School and Jordan-Small Middle School in Raymond.

More than 132 potential 35-plus acre sites were originally identified for review by the RSU 14 WMS Building Committee and then ranked according to transportation accessibility, utility availability, environmental impact, and a range of other factors. RSU 14’s Board of Directors entered into an option-to-purchase agreement with the owner of 61 Windham Center Road in Windham and the owner agreed to take the property off the market for a period of up to two years in 2021.

Under the project plans for the new middle school, the school would educate Windham and Raymond students in Grades 5 to 8, meaning Jordan-Small School would close. Windham fifth graders currently attending Manchester School would attend the new school, as would Jordan-Small Middle School students from Raymond. The new school is being designed for a capacity of 1,200 students.

Howell said that it is anticipated construction on the new Windham/Raymond Middle School building would be completed by the fall of 2027. Windham and Raymond students who will be entering grades 1 to 4 this fall will be the first classes to occupy the building. <

Work on Windham Middle School construction advancing

Portland's Lavallee Brensinger Company has been selected
as the architect of the new Windham Middle School
construction project and joined RSU 14 representatives at
a meeting in Augusta this week to discuss what needs to be
done to get the project started. The new school is expected
to be completed by the fall of 2026. PHOTO BY ED PIERCE
 

PROJECT EXPECTED TO BE COMPLETED BY 2026

By Ed Pierce

The plan to renovate and build a new Windham Middle School remains at the forefront of RSU 14’s agenda this summer and an architectural firm has been chosen to lead the project.

In June, the RSU 14 Board of Directors voted 8-0 approving the Lavallee Brensinger Company of Portland to serve as architects for the project and this week, RSU 14 Superintendent Christopher Howell, Bill Hansen, RSU 14’s Director of Facilities, Property Services and Special Projects, joined representatives of Lavallee Brensinger at a meeting in Augusta with the head of school construction projects for the state of Maine.

Howell said that the pre-design meeting in Augusta clarified how much in depth of a study that RSU 14 will need to complete for an analysis of potential renovation of the current WMS building and discussed the possibility of constructing the building on the current WMS campus across from Windham High School.

“Since this is a state funded project, we will be working with the state to negotiate the project fees associated with the first two steps,” Howell said. “The fees for the final construction project are based on a percentage of the total cost of the project.”

He said Lavallee Brensinger architects will be working with the Windham Middle School Building Committee while RSU 14 works through the construction process.  

“Bill Hansen and I will be acting as liaisons between the committee and the firm,” Howell said. “The first step of the project will include a new versus renovation analysis of the current Windham School Building that will be completed by the firm. If the data points to new construction, which we are anticipating, we will work with the firm to complete a site analysis for a new building.”

According to Howell, the RSU 14 Board of Directors chose Lavallee Brensinger as the project architect based upon their extensive experience with high quality school construction projects and their proven ability to complete projects efficiently and economically.

“The firm has demonstrated an ability to work with clients to help them fulfill their visions for a school plant and has a reputation for completing high quality school buildings,” Howell said. “Most recently, the group completed Sanford High School and Morse High School. They are currently building a middle school that is similar to our project for the Oyster River School District in New Hampshire. They have a reputation for shepherding projects that are completed on time and on budget.”

Howell said the project remains on track to be completed for students by the fall of 2026.

After several years of being ranked at Number 5 overall among state-approved and subsidized construction projects, RSU 14 learned in March that the highly anticipated project was greenlighted by the state to move forward although how much actual funding for the project is yet unknown. The determining factor for funding depends upon whether the aging 44-year-old school will be rebuilt or renovated.      

Howell said that the original Windham Middle School was completed in 1977 and was built for a capacity of 483 students.  In the past year, that number has now grown to 636 students, with sixth graders housed for some classes at the adjacent Field Allen School, originally constructed in the 1930s.

“Over the years, the Field Allen School has had several minor renovations and has been incorporated into the programming of the school.  Most recently, two new classrooms were added to the building to accommodate a large sixth-grade class,” Howell said. “The building has served the district well over the years but is starting to show signs that it is reaching the end of its usable life cycle as a school building.  Aside from the inability to have all students in the building under one roof, the main middle school building has small classrooms, outdated science rooms, restroom facilities that do not meet modern requirements, a worn-out heating system, outdated windows, and a less than adequate electrical system.”   

During the 2020-2021 school year, more than 200 students had to transition back and forth from Field Allen School to Windham Middle School for classes in art, music, science, STEM, gym and other activities including the school cafeteria.

Howell said that RSU 14 originally applied for the Maine Department of Education’s Major Capital Construction Program in 2016 for funding for construction and was ranked as the fifth-highest priority among 74 proposed school construction projects statewide each year before being greenlighted for funding in March 2021.

“The program is highly competitive as a positive rating in the process can lead to a significant financial savings for school districts,” Howell said. “A majority of construction costs for school projects selected through this program will be covered by the state.”

Once a district applies for funding, Maine DOE reviews and rates the project based upon need. The State Board of Education then funds as many projects from the list as available debt limit funds allow. Working with the State Board of Education, Maine DOE establishes both size and financial limits on projects.

Local school districts may exceed these limits at local expense through municipal bonds, but the state bears the major financial burden of capital costs for approved school construction projects. As such, Maine DOE first looks at the possibility of renovations or renovations with additions and new school construction projects are only considered in instances in which renovation projects are not economically or educationally feasible.

According to Howell, there are 21 steps in the school construction process for state funded projects.

“The first three steps are steps related to the application for a building.  The project started step 4 last week when an advertisement was completed for architectural services for the project,” he said. “Once an architectural firm is selected, the district will work with that firm to complete an analysis of new versus renovation and to conduct an analysis of possible sites in the district to construct a new building.”

He said specific work by RSU 14 toward developing a vision for the new school building started in 2019. 

“The district engaged the services of an experienced school planner named Frank Locker who has worked with teams across the world to design and build new school buildings,” Howell said.  “Frank has been working with a group of stakeholders through a process of examining middle level programming, student grouping, functionality and equipment, environment in the new learning space, future learning, and how the building can be used for all members of the RSU 14 community.  A final report from the work of this group will be presented this spring.  The document will be used by the architects to develop concept designs for the new building.”

This spring WMS Principal Drew Patin said he was thrilled that the project is now moving ahead.

“Not only will we be able to create a safe and welcoming school, but we will have the opportunity to design a building that meets the educational needs of our students in this current age and for generations of students to come,” Patin said. “We will create spaces that promote lifelong skills, such as collaboration, problem-solving, creativity, and perseverance.” < 

School cleaning protocols in place to protect students

Ron Molina, head custodian at Windham Primary
School, cleans door handles at the school on
Wednesday morning. Across RSU 14 in Windham
and Raymond, custodial staffs are busy cleaning
surfaces, classrooms, bathrooms and common
school areas used by students and teachers
throughout the day to meet CDC requirements
during the COVID-19 pandemic.
PHOTO BY ED PIERCE

By Elizabeth Richards

Strong cleaning policies for RSU 14 facilities are giving the district a head start in keeping schools clean and safe during the COVID-19 pandemic.

Bill Hansen, Director of Facilities, Property Services and Special Projects, said that for the past few years, the district has worked hard with custodial supply vendors to continually update and improve cleaning processes and procedures.  This included reviewing chemicals used, switching to all microfiber cleaning, and installing hand sanitizer in the classrooms.

As a result, the district was already well prepared to manage the cleaning and sanitizing protocols required to safely reopen.

“When the pandemic started, the cleaning processes in place were already appropriate,” Hansen said. “The changes that have been made focus on increasing our ability to serve the building while students are present.  This includes adding additional custodial staffing during the day, adjusting custodial hours to support the cleaning between student days, and for the time being restricting school use to educational purposes only so the evening custodial staff can focus solely on cleaning and not event set up or public use of the spaces.”

Specific protocols for cleaning and disinfecting during the pandemic are outlined in the 2020-2021 School Reopening plan, which is available on the home page of the RSU 14 website (www.rsu14.org), said Assistant Superintendent Christine Frost-Bertinet.

These guidelines include a long list of specific items throughout the school that must be disinfected and additional guidance around the use of tools and travel for maintenance employees. In addition to the
COVID-19 guidelines, custodial and maintenance employees must follow documented standard procedures for routine cleaning and disinfecting.

Other measures have also been taken to promote good health in the schools.  As recommended by the CDC, Hansen said, RSU 14 converted most of the sink faucets in the district to hands free operation, allowing students and staff to wash without needing to touch the fixtures.

The district has also created outdoor classroom spaces for students, allowing for more social distancing, mask breaks, and fresh air.

“These spaces have been a hit with the students and have been used regularly,” Hansen said.  Large outdoor picnic tables were purchased for students to work at in these outdoor spaces, Hansen said.

“Going forward the RSU has plans to create several outside teaching space structures with roofs to allow expanded use of the outdoor environment for teaching and learning,” he said.

The district has also been focused on improving building air filtration and increasing the amount of fresh air into the spaces as recommended by the American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHRAE) as a response to COVID, Hansen said.

“This increased air flow and filtration provides an improved indoor environment and the additional outside air also results in more air changes per hour resulting in more fresh outside air in the educational spaces,” he said.

Other upgrade projects are underway that will provide long term ventilation improvements, enhanced filtration, increased outside air flow and building controls upgrades designed to provide improved indoor environments, Hansen said. 

Inspections and preventative maintenance procedures have also been completed on the air handling and exhaust air systems to be sure they are operating efficiently and as designed.

Frost-Bertinet said that the transition back to school for staff and students has gone very well overall. 

“Students and their families have been following the expected health and safety protocols, they have     
transitioned smoothly to the new and unusual schedule and have demonstrated remarkable resilience in light of everything they are facing. We are incredibly proud of our students and grateful to our families for their continued support and flexibility,” she said.

The pandemic presents challenges for all involved: staff, students and families.

“Our staff has done an exemplary job of stepping up to the challenges we are all facing. They have kept students and families at the forefront of their thinking and worked incredibly hard to adjust to the myriad of changes in response to COVID-19,” Frost-Bertinet said.

Hansen agreed.

“Staying the course with mask use, hand washing, social distancing and staying home when not feeling well will be most important,” said Hansen. “The departure from our normal to this new state is a continued stressor for all and as a district we will continue to work to find ways to continue to provide the supports and assistance needed. This challenge is not likely to go away anytime soon and working together we can continue to be successful and deliver success for all.” <